Effective Date: November 9, 2026
The Carter County Sports Hall of Fame (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains what information we may collect through our website, how we use it, when it may be shared, and the choices you have regarding your information.
By using our website, you acknowledge the practices described in this policy.
1. Information We Collect
We may collect personal information that you voluntarily provide when using our website, including when you:
- Submit a contact form or send us an email.
- Submit a Hall of Fame nomination.
- Purchase tickets or register for an event.
- Sign up to receive announcements, newsletters, or other communications.
- Submit photographs, biographies, historical information, or other materials for consideration.
- Participate in other website features or activities.
Depending on how you interact with our website, the information collected may include your name, email address, phone number, mailing address, payment-related information, and other details you choose to provide.
When submitting a nomination or historical information, you may also provide information about an athlete, coach, team, contributor, or other individual being recognized.
2. Automatically Collected Information
When you visit our website, certain information may be collected automatically through cookies, analytics tools, and website server logs.
This information may include:
- Your IP address.
- Browser type and device information.
- Operating system.
- Pages visited and time spent on the website.
- The website or search engine that referred you to our website.
- General usage and website performance information.
We use this information to understand how visitors use our website, improve its functionality, monitor performance, and help protect against unauthorized activity.
3. How We Use Your Information
We may use the information we collect to:
- Respond to questions, comments, and requests.
- Review and process Hall of Fame nominations.
- Communicate information about inductees, events, banquets, and other activities.
- Process banquet ticket purchases and event registrations.
- Send receipts, confirmations, and important event updates.
- Share relevant announcements when you have requested or agreed to receive them.
- Maintain and improve our website.
- Protect the website, its visitors, and our organization.
- Fulfill applicable legal and administrative obligations.
We only use personal information for legitimate organizational, operational, or communication purposes.
4. Hall of Fame Nominations and Submitted Information
Information submitted through nomination forms or other submission features may be used by the Carter County Sports Hall of Fame to evaluate nominees, verify historical information, maintain organizational records, and support Hall of Fame activities.
Submitting a nomination does not automatically authorize us to publish all information included in that nomination.
If we wish to publish a nominee’s biography, photograph, accomplishments, or other personal information on our website or in promotional materials, we may seek permission when appropriate.
Please do not submit confidential, sensitive, or unnecessary personal information through nomination forms or other website features.
Parents or legal guardians should submit information on behalf of children under the age of 13.
5. Banquet Ticket Purchases and Payments
If we offer banquet tickets or other paid registrations through our website, purchases may be processed through WooCommerce and a third-party payment processor.
Information collected during a purchase may include your name, email address, billing details, ticket selections, attendee information, and transaction details.
Payment information is handled by the payment processor used at checkout. We do not intend to store complete credit card numbers or security codes on our website.
Payment processors and other service providers may collect and process information according to their own privacy policies and terms.
6. Cookies and Website Analytics
Our website may use cookies and similar technologies to support website functionality, remember preferences, understand visitor activity, and improve the user experience.
We may also use third-party analytics services to help us understand website traffic and visitor behavior.
You can adjust your browser settings to block or delete cookies. However, some website features may not function properly if cookies are disabled.
7. How We Share Information
We do not sell personal information to third parties.
We may share information in limited circumstances, including:
- Service providers: With trusted companies that help operate our website, process payments, provide email services, or support our organization.
- Legal requirements: When disclosure is required by law, legal process, or a valid governmental request.
- Security and protection: When reasonably necessary to protect our website, organization, visitors, or legal rights.
- With your permission: When you have authorized us to share information for a particular purpose.
We do not share personal information with third parties for their own independent marketing purposes.
8. Third-Party Websites and Services
Our website may contain links to third-party websites, including sponsors, schools, athletic organizations, payment processors, and other community resources.
We are not responsible for the privacy practices, content, or security of websites operated by other organizations. We encourage visitors to review the privacy policies of any third-party websites they visit.
9. How We Protect Your Information
We take reasonable steps to protect the personal information submitted through our website from unauthorized access, use, disclosure, or alteration.
However, no website, online service, or method of electronic transmission can be guaranteed to be completely secure. We cannot guarantee absolute security of information transmitted or stored electronically.
10. How Long We Retain Information
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this policy, including responding to requests, maintaining nomination and historical records, processing transactions, managing events, and meeting legal or administrative obligations.
The length of time information is retained may vary depending on the type of information and the reason it was collected.
11. Your Privacy Choices
You may contact us to:
- Request information about personal information you have submitted.
- Ask us to correct inaccurate contact information.
- Request that we delete personal information when we are not required or otherwise permitted to retain it.
- Unsubscribe from promotional or informational emails by using the unsubscribe instructions included in those messages.
Some information may need to be retained for legitimate organizational, historical, transaction, or legal purposes.
12. Children’s Privacy
Our website is intended for general audiences and is not designed to collect personal information directly from children under the age of 13.
Parents and legal guardians should submit nominations, contact forms, or other information on behalf of children under 13.
If you believe a child under 13 has provided personal information directly through our website without appropriate parental involvement, please contact us so we can review the matter.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, services, organizational practices, or applicable requirements.
Any updates will be posted on this page with a revised effective date. We encourage visitors to review this policy periodically.
14. Contact Us
If you have questions about this Privacy Policy or how your personal information is handled, please contact us:
Carter County Sports Hall of Fame
Website: carterhalloffame.com
Email: info@carterhalloffame.com